It is an electronic, digital online system that allows you to create, edit and manage your SWMS electronically whilst holding all the information in the database. It allows you to search and filter on SWMS you have created and on SWMS that have been signed. You can then edit SWMS you have created to create a new version of the same SWMS or use a previously created one as a base from which to create a new SWMS. This saves you time in creating SWMS. The system provides an audit trail of when SWMS were created and when they were sent and when they were signed. You can download these SWMS at any point.

The problem here is loading the data from your existing SWMS into the system and the different formats and structures that are out there in the industry. We provide a standard template that conforms to the legislation of the country that you are working in. The system also supports a drag and drop function to make it easier for you to update a WMS template and create your own version. So you open up your existing SWMS as an online document. You then Add a new SWMS or edit one of our templates. You then drag and drop the information from your existing SWMS onto the template and, when done, save the SWMS as a new version that is now unique to your own Company. It only takes minues to do and now you have the SWMS version that you can easily modify and save in seconds for any future updates.

There is a system facility to upload your own brabded Logo into the system. Then when you generate a SWMS the Logo is automatically included into the SWMS.

No. The system is completely run on our servers on the net. You need access to an Internet browser. The exception to this is the APP. This has to be downloaded from the Google Play Store or the Apple store.

No. You first register the Company as a main contractor and sign up for the Pay-per-Use fee. You then register each employee who will be using the system so that we have their details and their email address but you only pay for what you use.

Yes, you can pay on a monthly recurring basis. The contract is an annual contract and so you commit to an annual term but paid monthly.

No, you only register once. You get Work Orders from different sources and you input the Work Order number into the system. The Work Order number is updated onto the Risk Assessment/SWMS or SWP/SWMS or SWP and the Risk Assessment/SWMS or SWP/SWMS or SWP is sent to you or the employee/contractor doing the work.

The main method is that it gets delivered and sent back is via the App. If there is no network signal at the work location then by signing on to the App, for example, before you leave home or the office any scheduled Risk Assessment/SWMS or SWP/SWMS or SWP will be downloaded to your mobile device before you start your journey.

The employees/contractors still sign the Risk Assessments/SWMS/SWPs before they start the work. The App dates and timestamps the signature so there is an electronic record of when the signature was done. They can then start the work. When a network signal is re-acquired the signed document is uploaded to the central system. The date/time of the signature as well as the date/time of the upload is recorded.

You specify which employee/contractor the Risk Assessment/SWMS or SWP/SWMS or SWP has to be sent to. It is then downloaded via the App. They can also download the Risk Assessment/SWMS or SWP before they start their journey.

Then they are working illegally and at risk. The system records the date/time the Risk Assessments/SWMS/SWPs were created and the date/time that they were downloaded by the employee/contractor. The system also records the last time the employee/contractor logged onto the system so you will know if they are using the system or not and whether they are signing the documents before they start the work. All of this means that you can prove that you have done everything in your power to ensure the employee/contractor is working safely aware of the risks. Additionally, if the App is within internet network range then the system issues a Warning alert against the SWMS which shows up on the main contacts dashboard. A quick phone call can then be made to sort the problem.

No. Each Sub-contractor company has to be registered in their own right. When you sub-contract a Work Order then the sub-Contractor becomes responsible for doing the Risk Assessment/SWMS or SWP. They then have to send you the Risk Assessment/SWMS or SWP before they can invoice for the job. They have to do the Risk Assessment/SWMS or SWP and should send it to the Client Manager before they start the job. They can register to use the CLEAR-WHS system or they can use their own Risk Assessment/SWMS or SWPs. However, if they are not using CLEAR-WHS then they will still be using paper.

Yes. All you need do is to register additional staff members.

They can be picked up automatically if the Work Order/Job has been sent to the system via an electronic system-system interface or sent via an email to the system in the correct format. The system will then allow you to choose the Work Order and will then import the details to the SWMS/SWP statements automatically. The Work Order details you have to enter are simple. The Work Order number, the work description and the Client and work place details. All the data that you would enter on a paper version.

The biggest saving will be on administrative resource cost but there are additional savings on paper, ink cartridges, paper storage, fuel costs as your employees/contractors do not have to travel to pick up paper documents, employee/contractor travel time meaning they can get to the jobs quicker. When you consider the wages of office staff to create, distribute, manage, and scan plus the other savings already mentioned we estimate that you will be saving money within 2-3 months. You also have the fact that you now manage the risk of expensive legal action against the company and the initial cost of this solution now also becomes a very cost effective type of business insurance policy.